About your family information
SMADA collects the information in these forms to review registration, contact your family, plan care, and record emergency information and your permission choices.
Your account can see the child records it creates. Authorized SMADA agency reviewers can review those records. Adding a second guardian to a form does not give that person access to your account.
The portal uses Netlify for account sign-in and storage. Form records are encrypted by the application before storage. The selected storage region is in the United States. After submission, the system also creates a PDF and structured copy in the agency’s private Google Drive and emails the PDF to the agency inbox. It retains earlier submitted versions when corrections are made. SMADA staff may print or export records for the child’s care file.
Your answers save automatically while you work. Wait for “All changes saved” before leaving, or choose Save and finish later. Unsaved changes can be lost when a page is closed or reloaded. Correction notices are emailed to the account you use to sign in. Use your own account, sign out on shared devices, and keep downloaded copies private.
Contact SMADA at 403-493-8008 to ask about information, corrections, access or retention. This portal notice supplements the agency’s privacy policy and does not establish a new retention period.